Project Administrator – Executive PA to Directors

About the role

Gulati Homes is looking for a highly organised and proactive Project Administrator to provide executive personal assistance to its Directors. This remote position supports directors across administration, project coordination and pre‑construction workflows, offering exposure to real construction projects.

Key responsibilities

• Provide direct PA support to Directors, managing emails and outstanding tasks.
• Handle all pre‑site administration and drive project push‑ups to meet timelines.
• Liaise with brokers, banks, councils and external stakeholders on finance and land matters.
• Coordinate building permit processes and organise supplier quotes.
• Source and onboard new suppliers, prepare HIA contracts and produce purchase orders, work orders and quantity take‑offs.
• Prepare margin reports, review quotations and ensure jobs remain cost‑effective.
• Assist with workflow management for jobs in production.

Required profile

• Minimum 24 months of customer service experience.
• Previous experience in a similar role (highly desirable).
• Construction industry experience strongly recommended.
• Ability to work autonomously and within a team.
• Professional presentation and strong communication skills.
• Excellent written and verbal communication.
• Strong work ethic, attention to detail and outstanding organisational abilities.

Required skills

• AutoCAD
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• PDF tools

What we offer

• Flexible work‑from‑home arrangement.
• Exposure to construction projects and industry stakeholders.
• Opportunities to grow skills in project coordination and construction administration.
• Supportive leadership with clear expectations.