Personal Secretary

About the role

The Personal Secretary provides comprehensive administrative and personal support to the leadership team at Farmer First, ensuring smooth coordination of daily activities and contributing to the organization’s mission of empowering farmers.

Key responsibilities

• Manage executive calendars, schedule meetings and coordinate appointments.
• Arrange travel, logistics and related documentation for leadership.
• Maintain records, files and data entry systems.
• Handle correspondence, draft documents, minutes and reports.
• Liaise with internal and external stakeholders in a professional manner.
• Perform clerical tasks such as filing, document preparation and record‑keeping.
• Follow up on action items and support planning of visits and events related to Farmer First’s initiatives.

Required profile

• Strong personal assistance abilities, including schedule and travel management.
• Experience in executive administrative support and handling confidential information.
• Excellent communication skills for phone, email and stakeholder interactions.
• Ability to prioritize tasks, work under time constraints and maintain attention to detail.
• Willingness to work on‑site in Thodupuzha and uphold Farmer First’s values.

Required skills

• Proficiency with Microsoft Office suite (Word, Excel, Outlook).
• Experience using calendar and email applications.
• Document preparation, filing and data‑entry capabilities.