Personal Assistant to CEO

About the role

We are seeking a highly organized Personal Assistant to support our Chief Executive Officer. The role focuses on managing the CEO’s calendar, coordinating meetings, and handling follow‑ups so the executive can concentrate on strategic decisions.

Key responsibilities

• Manage the CEO’s calendar end‑to‑end, including scheduling, time‑blocking for focus, gym, and personal activities, and proactively resolving conflicts.
• Coordinate internal and external meetings, prepare agendas, send reminders, and ensure follow‑ups.
• Tri­age incoming emails and messages, drafting routine correspondence for CEO review.
• Track action items and deadlines across teams, following up until closure.
• Maintain documentation, records, files, and other administrative paperwork.
• Prepare briefing notes, summaries, or documents ahead of key meetings.
• Arrange travel planning and logistics when required.
• Act as a communication bridge between the CEO and department leads to keep priorities aligned.
• Uphold strict confidentiality on sensitive business and personal matters.

Required profile

• Bachelor’s degree in any discipline.
• 1–3 years of experience as a PA, EA, or executive coordinator.
• High discretion and ability to handle confidential information.
• Comfortable working in a fast‑paced, founder‑led environment.
• Proactive, anticipates needs, and remains calm under pressure.

Required skills

• Proficiency with Google Calendar/Workspace or similar scheduling tools.