Office Manager

About the role

We are looking for an experienced Office Manager to oversee daily administrative operations, ensure a smooth office environment and support the wider business team. The role combines facilities coordination, budget management and stakeholder communication across multiple locations.

Key responsibilities

• Manage office correspondence, emails and visitor enquiries, responding independently and redirecting as needed.
• Organise visitor arrangements, including accommodation, ground transport, security clearance and related processes.
• Oversee room bookings, facilities requests and ensure meeting rooms are clean, functional and any technical faults are reported to IT.
• Process catering, courier services and stationery orders, obtain approvals and track the office budget.
• Administer office contracts, renewals, terminations and supplier sourcing; handle invoices and purchase orders.
• Ensure compliance with health and safety legislation, conduct risk assessments, hygiene testing and emergency equipment checks.
• Record and process expense claims and VAT returns, questioning items that exceed policy.
• Maintain management diaries across time zones, schedule appointments and coordinate business travel and visas.
• Coordinate office repairs, liaise with site management and support environmental initiatives such as waste management.

Required profile

• Fluent spoken and written English.
• Proven experience in office management and administration.
• Strong attention to detail, problem‑solving ability and excellent communication skills.
• Ability to work autonomously, prioritize multiple tasks and meet deadlines.
• Sound judgement and a collaborative approach to building internal and external relationships.

Required skills

• Proficiency in Microsoft Office suite.
• Experience with office management systems.
• Working knowledge of basic accounting, data management and HR principles.

What we offer

• Training and career development opportunities locally and globally.
• Inclusive work environment with focus on safety and wellbeing.
• Flexible benefits covering health, financial and lifestyle needs.