Front Office Executive

About the role

The Front Office Executive is the first point of contact for visitors, clients and employees, ensuring a professional and welcoming atmosphere. This role manages reception operations, handles communications, and supports administrative functions to keep the office running smoothly.

Key responsibilities

• Greet and welcome visitors, clients, and employees with a professional and friendly demeanor.
• Manage the reception area, ensuring it is tidy and presentable at all times.
• Handle incoming and outgoing calls, emails, and correspondence efficiently.
• Coordinate front‑desk activities, including distributing correspondence and redirecting phone calls.
• Schedule appointments and meetings, maintaining calendars for staff as required.
• Assist in the planning and execution of company events and meetings.
• Address inquiries and provide accurate information to clients and visitors.
• Support administrative tasks such as filing, data entry, and document management.
• Ensure security protocols by monitoring logbooks and issuing visitor badges.
• Collaborate with other departments to ensure smooth office operations.