Family Office Manager & Personal Assistant

About the role

The Family Office Manager & Personal Assistant will support senior promoters and family office members by overseeing travel, logistics, administrative operations, and vendor relationships. This role ensures seamless day‑to‑day functioning of both personal and professional activities across multiple locations.

Key responsibilities

• Plan and execute domestic and international travel, including flights, visas, accommodations, insurance, and itineraries.
• Lead administrative and support teams, coordinate with house managers, executive assistants, and external partners.
• Organise board meetings, executive reviews, and strategic events, managing calendars and confidential communications.
• Manage the full lifecycle of contracts for residential, facility, maintenance, and family office services, negotiating terms and monitoring compliance.
• Oversee budgeting, expense tracking, invoice verification, and vendor payments using SAP systems.
• Supervise property and office maintenance, preventive maintenance programs, inventory, and stock management.
• Administer company and family office vehicles, handling servicing, insurance renewals, and repairs.

Required profile

• Proven experience in managing travel, logistics, and administrative functions for senior executives or family offices.
• Strong negotiation skills with vendors and service providers.
• Ability to handle confidential information and high‑stakes coordination.
• Excellent organizational and multitasking capabilities.

Required skills

• SAP

What we offer

• Opportunity to work closely with senior leadership in a dynamic family office environment.
• Broad responsibility across travel, finance, property, and vehicle administration.