Executive Secretary to CEO (Commercial)

About the role

We are seeking a highly organized and resourceful Executive Secretary to support the CEO (Commercial). The role ensures smooth day‑to‑day operations, manages schedules, handles confidential information and coordinates communications and transactions.

Key responsibilities

• Manage the executive’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including agendas, presentations, and follow‑ups.
• Prepare reports, presentations, correspondence, and other business documents.
• Handle emails, calls, and communications on behalf of the executive when required.
• Maintain confidentiality of sensitive business and personal information.
• Track important deadlines, action items, and follow‑ups.
• Coordinate with internal teams, clients, vendors, and other stakeholders.
• Organize domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Assist with meetings by taking notes, preparing minutes, and tracking action points.
• Support special projects, business initiatives, and administrative tasks as assigned.
• Manage expenses, invoices, and documentation where required.
• Anticipate the executive’s needs and proactively resolve administrative or scheduling issues.

Required profile

• Bachelor’s degree or equivalent qualification preferred.
• 3–7 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Excellent organizational and time‑management skills.
• Ability to manage multiple priorities, administrative coordination, and logistics.
• Well‑organized, detail‑oriented with strong follow‑up abilities.
• Professional discretion and ability to handle confidential information.
• Strong written and verbal communication skills.

Required skills