Executive Secretary (SVP Support)

About the role

TresVista is seeking a proactive Executive Secretary to provide high‑level administrative support to Senior Vice Presidents and other senior leaders. The role ensures smooth day‑to‑day operations, handling travel, calendar management, and meeting coordination across national and international contexts.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements (flights, visas, hotels) for SVPs and senior team members.
• Prepare expense reports, process reimbursements, and assist with tax documentation.
• Organize meetings, take minutes, and distribute follow‑up actions.
• Conduct internet research, gather data, and prepare analytical reports.
• Arrange catering, off‑site events, and lunch/dinner meetings as needed.
• Communicate regularly with other departments and generate internal ERP reports.
• Support ad‑hoc assignments delegated by managers.

Required profile

• Excellent planning, organization, and time‑management abilities.
• Strong attention to detail and ability to handle confidential information.
• Effective verbal and written communication skills.
• Reliability and a professional, confidential demeanor.
• 1–8 years of relevant administrative experience.
• Graduate degree (any field).

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• Compensation aligned with industry standards.