Executive Secretary

About the role

The Executive Secretary will provide high‑level administrative support to the CMD, handling a wide range of tasks that ensure smooth office operations. This role requires a proactive professional who can manage confidential information, coordinate complex schedules, and travel internationally as needed.

Key responsibilities

• Assist the office in managing day‑to‑day administrative tasks.
• Compile, proofread, draft, and write correspondence.
• File and retrieve documents, records, and reports efficiently.
• Prepare reports, presentations, and other communications accurately and swiftly.
• Manage email, phone calls, and routine enquiries, providing timely responses.
• Coordinate calendar invites, meetings, and travel arrangements.
• Liaise with clients, guests, and other important stakeholders.
• Plan and organize meetings of varying scale, including committees and board sessions.
• Prepare agendas, take minutes, and distribute meeting documentation.
• Track important tasks and deadlines.
• Organise and coordinate international and domestic travel requirements.

Required profile

• Proven experience supporting Ultra‑HNI or CXO executives in a large conglomerate.
• Willingness to travel globally on a regular basis.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.

Required skills