Executive Office Assistant (Full‑time, Pune)

About the role

The Executive Office Assistant is a full‑time, on‑site position based in Pune, Viman Nagar, providing comprehensive administrative support to the leadership team and office staff. The role manages daily office operations, handles phone calls, schedules meetings and travel, maintains calendars, and organizes files and records. It also prepares correspondence and reports, coordinates internal and external communication, and supports the planning of visits, events, and internal meetings.

Key responsibilities

• Manage daily office operations, including phone handling and visitor reception.
• Schedule meetings, travel arrangements, and maintain executive calendars.
• Organize and maintain physical and digital files, records, and documentation.
• Prepare correspondence, reports, and presentations as required.
• Coordinate internal and external communications, ensuring timely follow‑up.
• Support planning and logistics for visits, events, and internal meetings.
• Oversee office supplies and equipment, liaising with vendors and service providers.
• Collaborate with cross‑functional teams to facilitate smooth workflows.

Required profile

• Strong administrative and clerical skills, including scheduling and records management.
• Professional phone etiquette and effective communication abilities.
• Ability to operate and manage office equipment and basic technology tools.
• Excellent organizational and time‑management skills with attention to detail.
• Proficiency in common office software such as email, word processing, spreadsheets, and presentations.
• Experience in executive or office assistance within a corporate or industrial environment is an advantage.
• Diploma or degree in business administration, office management, or a related field preferred.
• Ability to work independently, maintain confidentiality, and demonstrate a proactive, service‑oriented approach.

Required skills

• Email
• Word processing
• Spreadsheets
• Presentations