Personal Assistant to COO – Executive Support Role

About the role

The Personal Assistant to the COO provides high‑level administrative and strategic support, ensuring the COO’s day runs smoothly in a fast‑paced corporate environment. This role demands discretion, strong coordination, and the ability to juggle multiple priorities.

Key responsibilities

• Manage the COO’s calendar, schedule meetings, arrange domestic and international travel, and handle expense reporting.
• Prepare agendas, presentations, reports, briefing documents, and draft professional correspondence on behalf of the COO.
• Act as the primary point of contact between the COO and internal/external stakeholders, screening calls and emails, and ensuring timely follow‑ups.
• Track operational projects, monitor deadlines, and compile summaries or dashboards for review meetings.
• Organise executive, board, and leadership off‑site meetings, take minutes, and coordinate logistics for events and presentations.

Required profile

• Bachelor’s degree in Business Administration or a related field (preferred).
• 3–5 years of experience supporting senior leadership in a corporate setting.
• Proven ability to maintain confidentiality and handle sensitive information.
• Strong organizational, time‑management, and problem‑solving skills.

Required skills

• Proficiency with Microsoft Office suite.
• Proficiency with Google Workspace tools.