Executive Assistant to Managing Director

About the role

We are seeking an experienced Executive Assistant to support our Managing Director. The role involves high‑level administrative assistance, coordination across departments, and handling confidential information.

Key responsibilities

• Manage the MD’s daily calendar, appointments, meetings, and schedules.
• Coordinate internal and external meetings and ensure timely follow‑ups.
• Handle emails, correspondence, calls, and other communication on behalf of the MD.
• Prepare presentations, reports, MIS, meeting agendas, and minutes of meetings.
• Maintain confidential documents, records, and business information.
• Coordinate with various departments to ensure timely completion of tasks assigned by the MD.
• Follow up with clients, vendors, employees, and other stakeholders as required.
• Assist the MD in travel arrangements, meetings, and business‑related activities.
• Track important deadlines, commitments, and action items.
• Handle other administrative and coordination responsibilities assigned by the MD.

Required profile

• Graduate in any discipline; MBA/PG qualification is an advantage.
• Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent communication and interpersonal skills.
• Strong proficiency in MS Office, Excel, PowerPoint, and Outlook/email management.
• Good organizational and time‑management skills.
• Ability to handle confidential information with discretion.
• Smart, presentable, professional, and well‑groomed personality.
• Comfortable coordinating with senior management and multiple stakeholders.

Required skills

• Microsoft Office
• Excel
• PowerPoint
• Outlook