Executive Assistant to Managing Director

About the role

We are seeking a proactive Executive Assistant to support our Managing Director in a fast‑paced environment. The role involves managing schedules, preparing documentation, and ensuring seamless communication across internal and external stakeholders.

Key responsibilities

• Manage the Director's calendar, appointments, meetings, and daily schedule.
• Prepare reports, presentations, and business documents for meetings.
• Handle emails, calls, and official correspondence on behalf of the Director.
• Coordinate with internal teams and external stakeholders for smooth communication.
• Organize meetings, prepare agendas, record minutes of meetings, and follow up on action items.
• Ensure all meeting materials and documents are available before meetings.
• Arrange travel bookings, accommodation, transportation, and travel itineraries.
• Maintain confidential records, files, and executive documentation.
• Prepare and share MIS reports with accuracy and within timelines.
• Maintain MIS data, trackers, and reporting documentation.
• Monitor pending tasks and follow up with concerned departments.
• Assist the Director in day‑to‑day administrative and operational activities.
• Support special projects and ensure timely execution of assigned tasks.
• Maintain confidentiality while handling sensitive business information.

Required profile

• Demonstrated ability to handle confidential and sensitive business information.

Required skills