Executive Assistant to Managing Director

About the role

We are seeking a highly organized and proactive Executive Assistant to support our Managing Director. The role demands strong communication, coordination, and time‑management abilities while handling confidential information in a fast‑paced environment.

Key responsibilities

• Manage the MD’s calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings, prepare agendas, minutes, presentations, reports and MIS.
• Track tasks, deadlines, action items and follow‑ups for the MD.
• Handle emails, correspondence, calls and other communications on behalf of the MD.
• Arrange travel, accommodation, logistics and hotel bookings.
• Maintain confidentiality of sensitive business and personal information.
• Monitor key business activities, pending matters and provide regular status updates.
• Coordinate with clients, vendors, senior management and other stakeholders.
• Support the MD in presentations, documentation and special projects.

Required profile

• 4‑5 years of experience as an Executive, Personal or Management Assistant to senior leadership.
• Excellent verbal and written communication skills.
• Strong follow‑up, coordination and organizational abilities.
• Ability to prioritize multiple tasks, work under pressure and maintain attention to detail.
• Professional demeanor with high interpersonal skills and discretion.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.
• Experience preparing MIS reports, dashboards and trackers.