Executive Assistant to Founder

About the role

Pasban - The Gatekeeper is seeking an Executive Assistant to support the Founder at its corporate office in New Delhi. The company runs a portfolio of boutique and experiential hotels and is expanding rapidly, requiring high‑level administrative support across multiple ventures.

Key responsibilities

• Own and manage the Founder’s calendar, scheduling meetings, protecting focused work blocks and preventing conflicts.
• Handle inbox, screen calls, draft replies in the Founder’s voice and prepare professional correspondence.
• Plan and book travel, create detailed itineraries with contingencies for remote locations.
• Prepare meeting materials, attend when needed, record minutes and track action items to closure.
• Coordinate proposals, term sheets, contracts and maintain version control and signed‑document archives.
• Collate monthly reporting packs, maintain leadership trackers and prepare briefing notes.
• Run office administration, host visitors, manage courier services and vendor coordination.
• Process expense claims, maintain credit‑card records and handle confidential information with discretion.

Required profile

• 4–8 years supporting a founder, promoter or senior executive with proven calendar and inbox management.
• Graduate degree; background in hospitality, real estate, professional services or founder‑led businesses is preferred.
• Strong anticipation skills, able to prepare work before being asked.
• Excellent written communication; drafts clear, professional emails and letters.
• Persistent follow‑through on commitments until closure.
• High composure under pressure and ability to rebuild a day when plans change.
• Absolute discretion with commercial, financial and personal confidences.

Required skills

• Advanced Excel proficiency.
• Expertise with calendar and email tools (e.g., Outlook).
• Presentation and document formatting capabilities.