Executive Assistant to Director

About the role

We are seeking a proactive Executive Assistant to support the Director of Jaipur Rugs. The role involves managing the Director’s schedule, communications and high‑level tasks, allowing him to focus on strategic initiatives and organizational growth.

Key responsibilities

• Manage and coordinate the Director’s schedule, meetings, interviews and events with timely follow‑ups.
• Prepare dynamic daily/weekly/monthly/annual calendars, prioritising critical tasks while maintaining flexibility.
• Organise internal staff and external client meetings, preparing detailed briefs and research notes.
• Maintain confidentiality of communications, reviewing and responding to emails as directed.
• Prepare agendas, minutes of meetings and follow‑up action trackers.
• Draft, proofread and edit outgoing correspondence, proposals, press releases and marketing materials.
• Coordinate travel arrangements (flights, hotels, transportation) and maintain a monthly travel summary.
• Observe employee behaviour and attitudes, providing feedback to the Director when required.
• Support the Director by ensuring focus on strategic priorities and avoiding minor operational issues.
• Maintain records of key meetings, decisions and outcomes for ready reference.

Required profile

• Prior experience as an Executive Assistant, Personal Assistant, Chief of Staff or in a similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, MIS) and web research.
• Excellent documentation and communication skills in English and Hindi.
• Strong sense of urgency, ownership and ability to anticipate, mitigate and resolve problems.
• Empathetic, devoted and aligned with Jaipur Rugs’ values of love and purpose.
• Proactive, self‑starter and solution‑oriented with strong interpersonal skills.

Required skills

• MS Office (Word, Excel, PowerPoint, Outlook)
• Web research