Executive Assistant to COO

About the role

The Executive Assistant will partner directly with the Chief Operations Officer, providing high‑level administrative support to ensure the smooth operation of the leadership office. This role is based at the Head Office and involves managing a dynamic schedule, coordinating travel, and facilitating effective communication across the organization.

Key responsibilities

• Manage the COO’s calendar, appointments, travel arrangements and meeting logistics.
• Draft, review and circulate internal and external communications on behalf of the COO.
• Maintain organized files, records and confidential documents.
• Track progress of key business initiatives and assist with program management activities.
• Coordinate cross‑functional meetings, prepare agendas and capture action items.
• Support vendor interactions and procurement processes as required.

Required profile

• Proven experience in an executive support or senior administrative role, preferably within logistics or a related industry.
• Strong organizational skills with the ability to prioritize competing demands.
• Excellent written and verbal communication abilities.
• High level of discretion and professionalism when handling confidential information.

Required skills

• Proficiency in standard office productivity tools (e.g., calendar, email, document editing).

What we offer

• Competitive compensation and comprehensive benefits.
• Opportunities for cross‑functional exposure, succession planning and global career paths.
• A supportive, people‑first culture recognized as a top workplace in India.