Executive Assistant to Co-Founder

About the role

We are seeking an Executive Assistant to work directly with one of our co‑founders. The position is focused on protecting and optimizing the co‑founder’s time by managing a strategic calendar, handling travel, and ensuring seamless coordination of meetings and follow‑ups.

Key responsibilities

• Own end‑to‑end calendar management, prioritising and re‑sequencing meetings to align with strategic priorities.
• Resolve scheduling conflicts, double‑bookings and time‑zone challenges across internal and external stakeholders.
• Prepare daily and weekly briefings, including agendas, attendee context and background material.
• Coordinate complex multi‑stakeholder meetings and off‑sites, handling logistics, room/video setups and pre‑reads.
• Manage domestic and international travel itineraries in sync with the calendar, optimizing time and cost.
• Track action items and follow‑ups from meetings to ensure timely closure.
• Handle expense reports, correspondence and other administrative support as needed.
• Act as gatekeeper and first point of contact, representing the co‑founder’s tone and priorities professionally.

Required profile

• 3‑5 years of experience as an Executive Assistant or in a Chief of Staff‑adjacent role supporting a founder, CXO or senior leader.
• Proven ability to manage a high‑volume, multi‑time‑zone calendar.
• Excellent written and verbal communication, comfortable interacting with investors, board members and senior executives.
• High discretion and comfort handling confidential information.
• Flexibility to work early or late hours as required.

Required skills

• Strong command of Google Workspace.
• Proficiency with Microsoft Outlook.