Executive Assistant to CEO

About the role

The Executive Assistant will provide comprehensive administrative support to the Chief Executive Officer, ensuring smooth daily operations and effective time management. This role combines high‑level secretarial duties with personal assistance, requiring discretion and proactive problem‑solving.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, and coordinate daily agendas using calendar software.
• Prepare and update task sheets, track progress, and report status to the CEO.
• Draft email replies, handle online approvals for purchase orders and travel plans.
• Arrange and host visitor meetings, create virtual meeting links (Zoom or similar).
• Conduct online banking, shopping, and food‑service transactions via relevant apps.
• Research and provide input on technology, gadget, gifting, and automobile purchases.
• Maintain contact databases, process online payments (NEFT/RTGS), and support personal banking and investment activities.
• Organise filing, documentation of credit‑card payments, utility bills, staff salaries, and AMC contracts.
• Coordinate with domestic staff, vendors, and manage courier, parcel, and invoice flow.
• Plan domestic and international travel itineraries, visas, and hotel arrangements.

Required profile

• Bachelor’s degree or equivalent experience.
• Strong written and verbal communication skills.
• Ability to prioritize tasks, meet deadlines, and maintain confidentiality.

Required skills

• Microsoft Office suite (Outlook, Excel, Word, PowerPoint).
• Zoom or other virtual meeting platforms.
• Proficiency with online calendar and task‑management applications.

What we offer

• Dynamic work environment supporting professional growth.
• Opportunity to work closely with senior leadership.