Executive Assistant – Senior Administrative Support

About the role

The Senior Administrative Assistant provides high‑level support to a C15‑level manager and the broader department, handling correspondence, calendar management, travel logistics, and a range of administrative tasks within a large financial services organization.

Key responsibilities

• Manage day‑to‑day calendars for senior management, schedule meetings, and secure meeting rooms.
• Coordinate conferences, events, and virtual requests, establishing priorities on behalf of the manager or team.
• Arrange domestic and international travel, including visas, tickets, hotels, airport transfers, ground transportation, and expense reporting.
• Handle incoming calls, respond to inquiries, and process orders and invoices through the Procure‑to‑Pay system.
• Prepare and review meeting materials, correspondence, and reports while maintaining confidential files and records.
• Assess risk in business decisions, ensuring compliance with Citi policies, laws, and regulations.

Required profile

• Previous office administration experience, preferably in a large, complex financial services organization.
• Self‑motivated, detail‑oriented, and able to demonstrate clear written and verbal communication.
• Bachelor’s degree or equivalent experience.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

What we offer

• Opportunity to work within a global financial institution.
• Full‑time, permanent position with a supportive team environment.