Executive Assistant

About the role

We are looking for a well‑organized and proactive Executive Assistant to support the Director of Jaipur Rugs. This role involves managing the Director’s schedule, communications, and priorities while ensuring smooth coordination of meetings, travel, and high‑level organizational tasks.

Key responsibilities

• Manage and coordinate the Director’s schedule, meetings, interviews, and events with timely follow‑ups.
• Prepare dynamic daily, weekly, monthly and annual work calendars, prioritising critical tasks while maintaining flexibility.
• Organise internal staff and external client meetings, preparing detailed briefs and research notes.
• Maintain confidentiality of all communications, reviewing and responding to emails as directed.
• Prepare agendas, minutes of meetings and follow‑up action trackers.
• Draft, proofread and edit outgoing correspondence, proposals, press releases and marketing materials.
• Coordinate travel arrangements (flights, hotels, transportation) and maintain a monthly travel summary.
• Observe employee behaviour and attitudes, providing feedback to the Director when required.
• Support the Director by ensuring focus on strategic priorities and avoiding involvement in minor operational issues.
• Maintain records of key meetings, decisions and outcomes for ready reference.

Required profile

• Prior experience as an Executive Assistant, Personal Assistant, Chief of Staff or in a similar role.
• Excellent documentation and communication skills in English and Hindi.
• Strong sense of urgency, ownership and ability to anticipate, mitigate and resolve problems.
• Empathetic, proactive, self‑starter and aligned with Jaipur Rugs’ values of love and purpose.
• Strong interpersonal and people‑management skills.

Required skills

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, MIS).
• Web research.
• Ability to leverage AI productivity tools.