Executive Assistant

About the role

The organization is seeking a proactive Executive Assistant to support senior leaders, primarily within the Marketing department. The role involves managing complex schedules, coordinating travel, handling expenses, and providing high‑level administrative support.

Key responsibilities

• Manage daily calendars for leaders, schedule internal and external meetings, prepare agendas, take minutes and follow up on actions.
• Plan and book domestic and international travel, create detailed itineraries, and handle last‑minute changes.
• Process expense reports, manage invoices and receipts, and assist with budgeting for travel and related costs.
• Serve as a point of contact for directors, draft and proofread communications, presentations and reports, and maintain confidentiality.
• Support project work by preparing reports, presentations, conducting research, and assisting with events, workshops and conferences.
• Perform office administration tasks such as filing, document management and supply ordering.
• Assist in managing travel and hotel vendors across India.
• Collaborate with the Marketing Director on team‑building activities, regular 1:1s and maintaining team pulse.

Required profile

• Bachelor’s degree or equivalent experience.
• 3‑5 years of experience as an executive assistant supporting C‑level executives.
• Strong organizational, multitasking and time‑management abilities.
• Excellent written and verbal communication with meticulous attention to detail.
• Ability to handle confidential and sensitive information with discretion.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Scheduling software