Executive Assistant – Chairman’s Office

About the role

The Chairman’s Office at Blue Ocean Corporation is seeking a highly organized Executive Assistant to support the Chairman in daily operations, strategic initiatives, and high‑level engagements across our global business.

Key responsibilities

• Manage and prioritize the Chairman’s calendar, schedule meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, handling logistics, agendas, minutes, and follow‑up actions.
• Screen and prioritize phone calls, emails, and other communications; draft and manage correspondence on behalf of the Chairman.
• Maintain confidentiality of sensitive information and act as the primary liaison between the Chairman and stakeholders.
• Assist in managing key projects, ensuring deadlines are met and progress is tracked.
• Prepare presentations, reports, and documents for executive meetings and events.
• Conduct research and gather data to support decision‑making.
• Arrange complex travel itineraries, ensuring cost‑effectiveness and efficiency.
• Organise and coordinate high‑level events, conferences, and executive team meetings.
• Maintain an orderly office environment and handle general administrative tasks.

Required profile

• Bachelor’s degree in Business Administration, Communications, or related field (preferred).
• Minimum 5 years experience as an aviation professional (cabin crew preferred) or similar fast‑paced corporate environment.
• Exceptional organisational skills with strong attention to detail.
• Ability to multitask, prioritize workload and adapt to changing circumstances.
• Excellent interpersonal skills and ability to build relationships at all levels.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).