Executive Administrative Assistant – Office Coordinator

About the role

Team Variance is looking for an Executive Administrative Assistant to act as an Office Coordinator supporting senior management. The role is based in Noida and focuses on ensuring smooth day‑to‑day operations, effective communication, and accurate documentation.

Key responsibilities

• Manage calendars, meetings, appointments, and schedules for senior leaders.
• Handle email correspondence, internal communications, and external stakeholder outreach.
• Coordinate meetings, calls, and business appointments, including logistics and follow‑ups.
• Prepare reports, MIS, presentations, and maintain trackers using Excel or Google Sheets.
• Track tasks, deadlines, and action items, ensuring timely completion.
• Maintain confidential documents, records, and data repositories.
• Support cross‑functional teams with administrative and business activities.
• Assist with ad‑hoc tasks and priority assignments as needed.

Required profile

• Strong communication and interpersonal abilities.
• Excellent time‑management, organization, and multitasking skills.
• Professionalism with a high degree of confidentiality.
• Proactive mindset and ownership of responsibilities.
• Ability to work effectively with senior management and diverse teams.

Required skills

• Microsoft Excel
• Google Sheets