Assistant Manager – Administration

About the role

We are seeking an experienced Assistant Manager – Administration to lead and optimise our employee transport, housekeeping, security and facility operations. The role combines operational oversight with vendor and budget management, ensuring a safe, efficient and compliant workplace.

Key responsibilities

• Plan and monitor daily employee transport, coordinate with vendors, optimise routes and control transport costs.
• Supervise housekeeping staff, manage consumables, conduct facility audits and address service gaps.
• Oversee security personnel scheduling, access‑control systems, visitor management and emergency preparedness.
• Ensure statutory compliance with labour and facility regulations, maintain licences and support audit activities.
• Plan and execute corporate events, town halls and internal engagement activities, managing vendors and budgets.
• Identify, onboard and manage service vendors, negotiate contracts, monitor SLAs and prepare expense reports.
• Support emergency and crisis management procedures, liaising with local authorities when required.

Required profile

• Seasoned administration professional with strong operational discipline.
• Detail‑oriented, organised and able to manage multiple responsibilities efficiently.
• Proactive problem‑solver with excellent communication and leadership abilities.
• Capable of coordinating cross‑functional teams and external vendors.

Required skills

• Experience with facility automation tools.
• Knowledge of access control systems.