Executive Assistant

About the role

The Executive Assistant provides high‑level administrative support to senior executives, acting as a central point of contact for internal and external stakeholders. This role ensures smooth information flow, manages schedules, and assists with travel, expenses, and documentation.

Key responsibilities

• Coordinate communication among executives, employees, clients, and partners.
• Maintain and organize calendars, schedule meetings, and arrange travel and accommodation.
• Prepare and track daily expenses, and generate periodic financial reports when required.
• Take accurate minutes during meetings and distribute them promptly.
• Screen phone calls, handle correspondence, and manage filing systems (paper and electronic).
• Draft letters, manage documents, and create presentations or reports for assigned tasks.
• Support commercial activities such as vendor management, purchase orders, tool approvals, and payments on an as‑needed basis.
• Perform other ad‑hoc tasks as assigned, with flexibility in working hours.

Required profile

• Graduate (Bachelor’s degree preferred) or recent graduate.
• Experience as an Executive Assistant, Personal Assistant, or similar role is advantageous but not mandatory.
• Strong organizational and time‑management abilities.
• Ability to handle confidential information with discretion.
• Excellent verbal and written communication skills.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

What we offer

• Full‑time employment with a dynamic, supportive environment.
• Opportunities to develop administrative and commercial competencies.