Apprentice Project Administrator

About the role

The Apprentice Project Administrator will support the Engineering and Support departments by handling a variety of administrative tasks. Working full‑time on‑site, the role focuses on maintaining records, preparing reports, and ensuring smooth day‑to‑day operations that enable Oceaneering to deliver high‑quality results.

Key responsibilities

• Create and update databases for personnel, financial, asset, and contact information.
• Prepare utilization, billing, and monthly MIS reports and related presentations.
• Schedule and coordinate meetings, interviews, events, and training sessions.
• Order, maintain, and distribute office stationery and manage inventory of hardware and printers.
• Support facility and IT coordination, including preventive equipment maintenance.
• Maintain the engineering library and manage document distribution and recovery.
• Assist with travel arrangements and expense reporting for senior staff.
• Provide general support to visitors and external stakeholders.

Required profile

• Bachelor’s degree in Science, Commerce, PGDCA, or BCA.
• 0‑9 months experience in a project administration role.
• Strong knowledge of MS Office applications (Word, PowerPoint, Visio).
• Proficient in MS Excel, including formulas, pivot tables, pivot charts, VLOOKUP and HLOOKUP.

Required skills

• MS Office (Word, PowerPoint, Visio)
• MS Excel (advanced functions, pivot tables, VLOOKUP/HLOOKUP)
• Power Apps
• Power BI
• Power Automate