Administrator, Administration

About the role

CITIC CLSA is hiring an Administrator for its administration function in GIFT City. The role covers day-to-day office operations, record keeping, vendor coordination, audit support and general administrative support to staff and senior management.

Key responsibilities

• Manage day-to-day office operations in line with corporate standards
• Maintain physical and digital records, documentation and filing systems
• Handle correspondence and internal communication
• Oversee office facilities, housekeeping, pantry and security services
• Coordinate maintenance, repairs and workspace readiness
• Ensure compliance with GIFT City norms and safety standards, and coordinate with approved vendors
• Support contract documentation, maintain records in line with IFSCA / SEZ regulations, and support internal and external audits and inspections
• Arrange meeting rooms, video conferencing and client visits, and support senior management and client-facing activities
• Coordinate travel bookings and logistics, manage office supplies and procurement requests, and ensure cost control and proper documentation of purchases
• Maintain asset and inventory records and liaise with HR, Finance, IT and Compliance teams

Required profile

• Bachelor's degree in any discipline
• 2-5 years of administrative experience (financial services preferred)
• Experience in regulated environments such as banking or financial services
• Understanding of audit and compliance requirements
• Familiarity with the GIFT City / SEZ environment is an advantage
• Professional, proactive and service-oriented approach

Required skills

• Proficiency in MS Office (Excel, Word, Outlook)
• Good communication and coordination skills