Administrative Secretary – Office Support

About the role

We are looking for a detail‑oriented Secretary to provide comprehensive administrative support to our team. The successful candidate will manage schedules, handle correspondence, and ensure smooth day‑to‑day office operations while maintaining strict confidentiality.

Key responsibilities

• Manage calendars, schedule meetings and coordinate appointments.
• Handle incoming and outgoing emails, letters and phone calls.
• Prepare, format and proofread documents, presentations and reports.
• Maintain electronic and physical filing systems, keeping records up‑to‑date.
• Organise events, meetings and travel arrangements.
• Draft meeting agendas, take minutes and circulate action items.
• Liaise with internal teams and external stakeholders as required.
• Perform general office duties such as photocopying, scanning and managing supplies.
• Provide support to senior management and team members.
• Process invoicing and billing tasks.

Required profile

• Bachelor’s degree or equivalent preferred.
• Proven experience as a secretary, administrative assistant or similar role.
• Strong organisational abilities and attention to detail.
• Ability to handle multiple tasks efficiently and maintain confidentiality.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Experience with invoicing and billing processes.