Administrative Secretary

About the role

We are looking for a highly organized Administrative Secretary to support the management team at Agile Advisors, a global sustainability consulting firm. The role involves ensuring smooth daily office operations, managing schedules, and facilitating communication across departments.

Key responsibilities

• Maintain executives’ calendars, schedule appointments and organize meetings.
• Prepare correspondence, reports, presentations and other business documents.
• Handle incoming calls, emails and inquiries in a professional manner.
• Organise and maintain filing systems, records and confidential documents.
• Coordinate travel arrangements, accommodation bookings and expense reports.
• Prepare meeting agendas and take minutes.
• Monitor office supplies and coordinate procurement.
• Assist in drafting reports, proposals and administrative documentation.
• Liaise with internal departments and external stakeholders as required.

Required profile

• Bachelor’s degree or Diploma in Business Administration, Secretarial Studies or related field.
• 2–5 years of experience in an administrative or secretarial role.
• Excellent verbal and written communication skills.
• Strong organisational and time‑management abilities.
• Professional appearance and interpersonal skills.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.