Administrative Assistant

About the role

The Administrative Assistant will support day‑to‑day operations and executive needs at Monastic Media®, a full‑stack DTC and eCommerce marketing agency.

Key responsibilities

• Manage executives’ calendars, schedule internal and external meetings, and coordinate travel arrangements, including flight bookings and accommodation.
• Handle incoming calls and messages, ensuring professional and courteous communication with team members, clients, and external partners.
• Organize and maintain digital files and shared drives, create and update spreadsheets, and perform accurate data entry and record‑keeping.
• Prepare basic reports, draft documentation, and assist with coordination of project‑related tasks and follow‑ups across cross‑functional teams.

Required profile

• Demonstrated strong administrative and clerical abilities, with experience supporting senior leaders in scheduling, follow‑ups, and coordination.
• Excellent written and verbal communication skills, including professional phone etiquette for interacting with clients and partners.
• Highly organized, detail‑oriented, and capable of managing multiple tasks and deadlines in a remote, distributed team environment.
• Independent, reliable, and able to maintain confidentiality of sensitive information.

Required skills

• Proficiency with Google Workspace (Docs, Sheets, Calendar) or Microsoft Office suite.
• Experience using online collaboration platforms and managing spreadsheets.