Administrative Assistant

About the role

The Administrative Assistant will support senior leaders in the South Asia office, ensuring smooth day‑to‑day operations and enabling the team to meet its business objectives. This role combines calendar management, travel coordination, and communication duties in a fast‑paced hospitality environment.

Key responsibilities

• Manage calendars, schedule meetings across multiple time zones, and secure meeting rooms.
• Arrange complex travel itineraries, visa applications, accommodations, and transportation for senior leaders, adhering to company travel policies.
• Prepare and submit expense reports for senior leaders.
• Handle email correspondence, draft business letters, memos, and update presentations as needed.
• Coordinate off‑site events, including travel schedules, agendas, rooming lists, and airport transfers.
• Provide logistical support for senior management visits from headquarters.
• Assist with project data entry, due‑diligence background checks, and ad‑hoc administrative projects.

Required profile

• Minimum 5 years of experience in large‑scale corporations supporting multiple senior executives.
• Strong stakeholder management and communication skills.
• Advanced analytical mindset with ability to interpret data and prepare concise summaries.
• High level of confidentiality and professionalism.

Required skills

• Microsoft Excel (including Pivot Tables, data analysis, reporting).
• Microsoft PowerPoint (professional presentation development).
• Microsoft Outlook (email and calendar management).