Manager - Admin (Administrative Specialist)

About the role

Brenntag is looking for a detail-oriented and analytical Administrative Specialist to support management and key stakeholders with complex administrative activities, data analysis, reporting, process improvement and stakeholder communication. The role calls for strong organisational skills, attention to detail and analytical thinking, and the ability to work independently while collaborating with internal specialists and external stakeholders.

Key responsibilities

• Take ownership of defined and complex administrative activities and transactions, ensuring they are completed accurately, efficiently and within agreed timelines, and follow up on activities across stakeholders.
• Collect, analyse and validate data from multiple sources, identify discrepancies and trends, and prepare reports, summaries and presentations for management with clear commentary and recommendations.
• Review administrative processes, propose practical improvements and support their implementation.
• Plan and coordinate transactions and activities with internal specialists, ensuring information, documentation and approvals are available.
• Communicate with internal and external stakeholders on behalf of management, giving timely updates and building effective working relationships.

Required profile

• Bachelor's degree in Business Administration, Management, Finance, Operations or a related field.
• Relevant experience in administration, management support, reporting, operations or coordination.
• Experience preparing management reports and turning data into meaningful insights.
• Ability to handle confidential and sensitive information and to work independently.

Required skills

• Proficiency in MS Excel, PowerPoint and Word, and other relevant business tools.
• Experience with ERP systems or business reporting tools is an advantage.
• Strong analytical, organisational and communication skills.