Executive Support Associate

About the role

The Executive Support Associate provides professional organizational and administrative assistance to senior executives in a virtual environment. The role focuses on managing calendars, arranging travel, and facilitating effective communication to ensure executives can operate efficiently.

Key responsibilities

• Assist executives with company self‑enabling tools, including travel bookings, reservations, and conference call setups.
• Handle miscellaneous administrative tasks as required.
• Arrange conference calls, video conferences, and data conferences.
• Coordinate travel arrangements, itineraries, and visa/passport procedures.
• Proactively manage calendars and schedule appointments.
• Coordinate work with internal and external third‑party suppliers at the request of the executive.

Required profile

• Fluent in English, both verbal and written.
• Administrative experience is an advantage.
• Strong PC skills, including internet navigation and Outlook.
• Ability to use virtual communication tools such as Microsoft Teams.
• Critical and analytical thinking with creative problem‑solving abilities.
• Professional written and verbal communication and interpersonal skills.
• Excellent customer service orientation.
• Strong organizational, multitasking, and time‑management capabilities.
• Stress resistance and flexibility.

Required skills

• Excel
• Outlook
• Microsoft Teams