Executive Assistant

About the role

The Executive Assistant provides day‑to‑day administrative and executive support to the leadership team of HEEBEE COFFEE. This full‑time, on‑site position in Ludhiana ensures smooth operations by managing schedules, communications, and documentation.

Key responsibilities

• Manage calendars, schedule meetings, and organize travel and appointments for senior leaders.
• Prepare and track expense reports, maintain records, and handle internal communications.
• Answer phone calls and emails, organize files, support meeting preparation and follow‑up actions.
• Collaborate with cafe management to ensure smooth daily operations and handle confidential information with discretion.

Required profile

• Strong organizational abilities and attention to detail in a fast‑paced environment.
• Professionalism, reliability, and discretion when dealing with confidential information.
• Customer‑focused mindset and ability to work on‑site in Ludhiana.

Required skills

• Proficiency with office productivity tools such as email, spreadsheets, and document editors.
• Experience preparing expense reports and managing executive calendars.
• Excellent written and verbal communication skills.