Executive Assistant II, International Design & Construction

About the role

The Global Engineering Services International (GESI) Design & Construction organisation seeks a proactive Executive Assistant II to support two senior directors operating across multiple continents. This role demands meticulous planning, discretion, and the ability to manage complex, multi‑timezone schedules while maintaining a sense of humour.

Key responsibilities

• Manage and optimise multi‑timezone calendars for two Directors, resolving conflicts and aligning with business priorities.
• Coordinate domestic and international travel, oversee expense reporting, and drive initiatives to reduce travel spend.
• Support the organisation’s operating rhythm by distributing pre‑reads, tracking action items, and preparing communications, presentations, and agendas.
• Facilitate stakeholder interactions, act as liaison for direct reports, and collaborate with other Executive Assistants across the global network.
• Organise team events, all‑hands meetings, off‑sites, and social activities, ensuring they stay within budget and enhance team cohesion.
• Identify and implement process improvements to increase administrative efficiency.

Required profile

• Highly organised, detail‑oriented professional with experience supporting senior leadership.
• Strong integrity and discretion handling confidential information.
• Ability to anticipate needs, work autonomously, and respond quickly to changing priorities.
• Excellent communication skills and a collaborative mindset.

Required skills