Executive Assistant II, International Design & Construction

About the role

The Global Engineering Services International (GESI) Design & Construction organisation is seeking a highly organised Executive Assistant II to support two senior directors operating across multiple continents. This role requires a detail‑oriented planner who can manage complex schedules, travel, and stakeholder interactions while maintaining flexibility, composure and a sense of humour.

Key responsibilities

• Manage multi‑timezone calendars for two directors, resolve conflicts, and align time blocks with business priorities.
• Coordinate domestic and international travel, handle expense reporting, and drive initiatives to reduce travel spend.
• Support the operating cadence by distributing pre‑reads, tracking action items, and preparing communications such as emails, presentations and agendas.
• Act as liaison for the leaders’ direct reports, collaborate with other executive assistants, and proxy support when needed.
• Organise team events, all‑hands meetings, off‑sites and social activities, ensuring they stay within budget and improve team cohesion.
• Identify and implement process improvements to reduce administrative friction and increase efficiency.

Required profile

• Strong attention to detail and excellent planning abilities.
• Ability to anticipate business needs and act with appropriate urgency.
• High level of integrity, discretion with confidential information, and professionalism when dealing with senior executives.
• Self‑starter who can complete complex tasks with minimal guidance.
• Flexibility to adapt to changing priorities across global time zones.

Required skills