Executive Assistant

About the role

AstraZeneca is seeking an Executive Assistant to provide high‑level administrative support to a senior leader in its Mumbai office. The role ensures smooth day‑to‑day operations, handling calendars, travel, meetings and confidential communications with professionalism and discretion.

Key responsibilities

• Manage the leader’s calendar, appointments and travel logistics.
• Coordinate leadership meetings, governance reviews and site events, preparing all necessary materials.
• Draft presentations, reports and communications with accuracy.
• Handle confidential correspondence and sensitive information securely.
• Anticipate the leader’s needs and proactively address priorities.
• Work with internal teams to execute meetings, reviews and deliverables.
• Support event and visit logistics, including on‑site coordination.
• Assist Finance and Procurement with PO creation, invoice processing and vendor payments.
• Maintain trackers, dashboards and action logs for leadership visibility.
• Serve as primary contact for internal and external stakeholders, drafting meeting notes and updates.

Required profile

• Graduate degree.
• 5‑8 years of experience as an Executive Assistant or in a comparable senior administrative role.
• Experience supporting senior leadership in a multinational or matrix organization is preferred.
• Demonstrated ability to manage complex scheduling, logistics and communication needs.

Required skills

• Proficiency in Microsoft Office Suite.
• Proficiency in Microsoft Teams and other collaboration tools.

What we offer

• Opportunity to work for a global, science‑led biopharmaceutical leader.
• Inclusive culture that champions diversity and collaboration.
• Professional development within a fast‑paced, innovative environment.