Executive Assistant

About the role

Alstom is seeking a full‑time Executive Assistant in Bangalore to support senior leadership. You will work closely with cross‑functional teams, ensuring the executive’s time is optimized and key initiatives run smoothly.

Key responsibilities

• Manage complex calendars, appointments and both domestic and international travel arrangements.
• Anticipate needs, identify priorities, conflicts and required preparations.
• Prepare agendas, talking points and briefing documents for meetings and events.
• Organise and coordinate meetings, workshops and leadership events.
• Handle confidential information with the utmost discretion.
• Draft and review communications, presentations and reports on behalf of the executive.
• Facilitate cross‑functional collaboration across departments.
• Track progress of strategic initiatives and provide status reports.
• Maintain efficient filing, documentation and record‑keeping systems.
• Identify opportunities to streamline processes and improve workflows.

Required profile

• Bachelor’s degree in Business Administration, Communications or equivalent.
• 5+ years of experience supporting senior executives, preferably with regional or global exposure.
• Experience in multinational or fast‑paced environments.
• Outstanding written and verbal communication skills.
• Strong organisational and time‑management abilities.
• Professional discretion, trustworthiness and high emotional intelligence.
• Proactive, self‑driven with high adaptability and resilience.

Required skills

• High proficiency with MS Office 365 – Outlook, Teams, PowerPoint, Word and Excel.

What we offer

• Long‑term career stability in the rail and mobility sector.
• Opportunities to grow, develop new skills and work on transformative projects.
• A dynamic, collaborative environment free from repetitive daily routines.