Executive Assistant

About the role

The Executive Assistant will support the Managing Director & CEO’s office at Invest India, the national agency for investment promotion. This role involves managing schedules, coordinating meetings and visits, and handling confidential information with the highest level of professionalism.

Key responsibilities

• Manage the calendar of senior executives, ensuring flexibility and anticipating meeting needs.
• Organise external visits, meetings, speaking engagements and coordinate briefing materials.
• Arrange travel and accommodation while adhering to budget and time constraints.
• Prepare letters, reports, and other documents; take meeting minutes as required.
• Screen and direct incoming telephone calls and correspondence, responding or escalating as appropriate.
• Maintain filing systems, stationery supplies, and overall office administration.
• Process expenses for the MD & CEO’s office within company guidelines.
• Represent the Chairman in meetings when necessary and ensure deadlines are met.
• Communicate concisely with internal and external stakeholders at all levels.
• Handle sensitive information with discretion and maintain professional relationships.

Required profile

• Graduate or postgraduate degree.
• Strong communication, interpersonal, problem‑solving and decision‑making abilities.
• Excellent time‑management and prioritisation skills.
• Ability to work across global time zones and handle confidential matters.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint