Virtual Executive Assistant & Accounts Coordinator

About the role

We are seeking a highly organised, detail‑oriented Virtual Executive Assistant & Accounts Coordinator to support a growing Australian business. This remote, full‑time position combines executive assistance, accounts administration, data entry and general business support, reporting directly to the business owners.

Key responsibilities

• Manage calendars, schedule meetings, and handle email inboxes.
• Arrange travel, accommodation and follow up on action items.
• Prepare, format and research documents for the owners.
• Enter data into Xero and other business systems, process invoices and purchase orders.
• Maintain customer and supplier records, spreadsheets and reporting.
• Update CRM and databases, ensure accurate documentation.
• Assist with process‑improvement initiatives and project administration.
• Liaise with suppliers and stakeholders, manage recurring administrative tasks.

Required profile

• Excellent written and spoken English.
• Previous experience as a Virtual Assistant, Executive Assistant, Administrator or Accounts Assistant.
• Strong computer literacy, high attention to detail and solid organisational skills.
• Ability to work independently, reliably and trust‑worthily.
• Positive attitude and willingness to learn.

Required skills

• Xero accounting software.
• ConnectWise (preferred, not essential).

What we offer

• Long‑term, stable remote role with growth potential.
• Opportunity to work directly with business owners and influence operations.
• Flexible schedule aligned with Melbourne business hours.