Traveling Personal & Executive Assistant (US B1 Visa)

About the role

The company is seeking a trusted personal and executive assistant who will travel internationally alongside a principal. Based in Gurgaon, the assistant will accompany the principal (and family) on trips, including to the United States on a B1 business‑visitor visa, ensuring every logistical detail runs smoothly.

Key responsibilities

• Plan and manage complex multi‑city, multi‑country itineraries, covering flights, ground transport, accommodations, visas, documentation and contingency plans.
• Travel with the principal, handling daily on‑the‑ground schedule, check‑ins, bookings and any ad‑hoc requests.
• Maintain the principal’s calendar across time zones, prepare meeting materials and coordinate with the home team, household and external contacts.
• Support family travel logistics with discretion and attention to detail.
• Keep travel documents, itineraries and records organized and up‑to‑date, anticipating needs before they arise.
• Serve as the primary point of contact during travel, keeping all parties informed and resolving issues quietly and quickly.

Required profile

• Exceptionally organized and detail‑oriented; nothing slips even during chaotic travel days.
• Calm, adaptable and resourceful under pressure, able to solve problems on the ground without direction.
• Highly discreet and trustworthy with confidential personal and family matters.
• Energetic with high stamina for an irregular, demanding schedule and frequent international travel.
• Valid US B1 visa and willingness to obtain/maintain visas for other frequent destinations.

Required skills

• Fluent English (additional languages a plus).