Site Administration & Facility Manager

About the role

We are seeking an experienced Administration professional to manage site and block facilities, oversee canteen operations, coordinate transport, and ensure vendor governance, safety and compliance across our locations.

Key responsibilities

• Manage upkeep of site offices, accommodation blocks, common areas and utilities using inspection checklists and closure tracking.
• Ensure daily serviceability of employee amenities and coordinate repair/maintenance with internal teams and vendors.
• Oversee canteen operations, including food quality, hygiene, menu adherence, audits, consumption tracking and cost control.
• Coordinate vehicle deployment for site operations, maintain documentation compliance, monitor fuel usage and validate vendor invoices.
• Govern admin vendors (housekeeping, canteen, transport, pest control, facility support) through onboarding, daily coordination, SLA tracking and performance reviews.
• Support continuous improvement and cost‑optimization initiatives while maintaining service quality.
• Ensure site readiness for security controls, fire safety, emergency response and audit compliance.
• Maintain admin documentation for audits, statutory compliance and operational checklists.
• Assist with budgeting, expense tracking, variance analysis and MIS reporting for leadership.

Required profile

• Proven experience in site/facility administration and vendor management.
• Knowledge of safety, security and statutory compliance requirements.
• Ability to manage budgets, track expenses and prepare MIS dashboards.
• Strong coordination skills with internal teams and external service providers.

Required skills