Senior Executive / Assistant Manager – Facilities & Administration

About the role

We are looking for a proactive Senior Executive / Assistant Manager to oversee facilities and administration functions for our Hyderabad office. The role ensures smooth daily operations, from employee transport to housekeeping, inventory control, event support and vendor coordination, creating a safe and efficient workplace for all staff.

Key responsibilities

• Manage daily employee transport operations, including cab scheduling, route planning, vendor liaison and handling employee queries.
• Monitor transport performance, vehicle utilisation, billing, attendance and trip data, and support cost‑optimisation initiatives.
• Oversee housekeeping services, ensuring cleanliness, hygiene and upkeep of office areas, washrooms, pantry and meeting rooms through regular inspections.
• Coordinate inventory management, procurement of office supplies and equipment, and maintain accurate records.
• Plan and execute internal events, meetings and visitor logistics, ensuring all required facilities are in place.
• Manage relationships with external vendors, monitor service level agreements, handle escalations and ensure compliance with safety and quality standards.
• Support audits and reporting related to facilities, transport and vendor performance.

Required profile

• Proven experience in facilities, transport or administration roles within a corporate environment.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent communication skills for interacting with employees, vendors and internal stakeholders.
• Attention to detail and a commitment to maintaining high standards of workplace safety and cleanliness.

Required skills