Senior Executive – Administration (Container Freight Station)

About the role

The Senior Executive – Administration will oversee all administrative functions at our Container Freight Station in Nhava Sheva. You will ensure smooth daily operations, compliance with statutory and safety requirements, and effective vendor and facility management.

Key responsibilities

• Manage end‑to‑end administrative operations, including facility management, vendor coordination and employee support services.
• Act as custodian for the Contract Labour Management System (CLMS), ensuring statutory compliance and vendor adherence.
• Oversee vendor management processes: onboarding, documentation, compliance tracking and service coordination.
• Maintain the attendance management system for DPW employees, guaranteeing accuracy and timely closure.
• Support industrial‑relations activities, assisting during union discussions and negotiations.
• Handle procurement tasks such as raising Purchase Requisitions and processing Goods Receipt Notes.
• Prepare and maintain monthly provision data with strict accuracy and deadlines.
• Coordinate employee lifecycle administration to ensure seamless day‑to‑day operations.
• Ensure all administrative processes comply with company policies, statutory regulations and internal audit requirements.

Required profile

• Bachelor’s degree in Business Administration, Management, Commerce or a related field.
• 3–5 years of experience in administration or facilities management, preferably within logistics, CFS or warehouse environments.
• Preferred diploma in Facilities Management/Administration and certifications in Industrial Safety or Compliance.

Required skills

• Strong knowledge of facility and office administration.
• Vendor management and cost‑optimization capabilities.
• Excellent communication, negotiation and leadership abilities.
• Proficiency in MS Office, especially Excel and Outlook.
• Awareness of statutory and compliance regulations.