Reception and Administrative Executive

About the role

The Reception and Administrative Executive serves as the first point of contact for visitors and clients, creating a welcoming and professional atmosphere. This role oversees the reception area, performs a wide range of administrative tasks, and provides support to multiple departments across the organization.

Key responsibilities

• Greet and assist visitors, clients, and employees in a courteous manner.
• Maintain a clean, organized, and well‑presented reception area.
• Answer, direct, and manage phone calls, ensuring accurate message relay.
• Handle incoming and outgoing mail, packages, and deliveries.
• Coordinate meeting‑room bookings and prepare rooms for use.
• Provide administrative assistance such as scheduling meetings, managing calendars, and preparing reports.
• Support the planning of company events, meetings, and staff functions.
• Monitor office supplies inventory and place orders when needed.
• Perform documentation, filing, and data‑entry tasks.
• Assist HR and management teams with various administrative duties.
• Arrange travel and accommodation for staff as required.
• Communicate promptly with internal and external stakeholders.
• Handle confidential information with discretion.

Required profile

• Bachelor’s degree or equivalent in a relevant field.
• 2–4 years of experience in a reception or administrative role, preferably in a corporate setting.
• Excellent communication and interpersonal skills with a customer‑service orientation.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Ability to work efficiently in a fast‑paced environment while maintaining attention to detail and confidentiality.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).