Project Assistant & Document Controller – Aviation Projects

About the role

We are looking for a detail‑oriented Project Assistant & Document Controller with 8–10 years of experience in the aviation sector. The role supports project managers and multidisciplinary teams to ensure accurate documentation, compliance with airport authority requirements, and timely delivery of project outputs.

Key responsibilities

• Manage project documentation—including reports, drawings, contracts, and submissions—using established document control systems and versioning protocols.
• Maintain organized filing structures, track approval workflows, and ensure timely distribution of documents to project teams.
• Support scheduling, meeting coordination, preparation of minutes, progress reports, presentations, and project trackers.
• Ensure compliance with airport authority requirements, QA/QC procedures, and internal document management standards across all disciplines.
• Coordinate with airside, landside, MEPF, planning, and commercial teams to collect inputs, consolidate deliverables, and meet submission deadlines.
• Assist with procurement documentation, RFI logs, change logs, dashboards, and support project audits and close‑out processes.

Required profile

• Diploma, graduate or postgraduate degree in a relevant field.
• 8–10 years of professional experience focused on aviation sector projects.
• Proven expertise in document control systems and project coordination.

Required skills

• Document control software.
• Project management tools.
• Microsoft Word, Excel and PowerPoint (MS Office Suite).

What we offer

• Comprehensive medical, dental, vision, life, AD&D, and disability benefits.
• Paid time off, leaves of absence, flexible work options, and well‑being resources.
• Retirement savings plan, employee stock purchase plan, and service recognition awards.