Personal Secretary

About the role

We are a fast‑growing technology services firm that delivers enterprise software and digital transformation solutions. We are looking for a trusted Personal Secretary to act as the central nerve‑center for our leadership team, ensuring seamless executive operations in a hybrid work environment.

Key responsibilities

• Manage executive calendars with precision, schedule meetings, coordinate travel and resolve conflicts across time zones.
• Prepare and distribute meeting agendas, minutes and follow‑up action items promptly.
• Screen and prioritize inbound communications—emails, calls and visitors—to keep executives focused.
• Handle confidential documents, expense reports and reimbursements with meticulous attention to detail.
• Serve as liaison between executives and internal/external stakeholders, coordinating project updates and status reports.
• Organise and maintain digital and physical filing systems for instant retrieval of critical documentation.

Required profile

• Proficiency with Microsoft Outlook and Google Workspace.
• Strong calendar management, document preparation and travel coordination abilities.
• Demonstrated confidentiality and discretion in handling sensitive information.
• Excellent business communication skills.
• Experience supporting C‑suite or senior leadership is preferred.

Required skills

• Microsoft Outlook
• Google Workspace
• Notion or Trello
• Salesforce or HubSpot

What we offer

• Hybrid work flexibility—blend remote focus with in‑office collaboration.
• Direct exposure to executive decision‑making and cross‑functional strategy.
• Professional growth path with mentorship opportunities in leadership operations.