Personal Secretary

About the role

We are seeking a highly organized Personal Secretary to support the Managing Director in daily operations. The successful candidate will ensure smooth scheduling, efficient communication, and meticulous handling of confidential information.

Key responsibilities

• Maintain and manage the MD's complex calendar, preventing double‑bookings.
• Organise meetings, book venues, prepare agendas and record minutes.
• Arrange travel, including flights, hotels and visas for the MD and staff.
• Handle incoming and outgoing correspondence, acting as a liaison with internal and external stakeholders.
• Prepare, edit and format documents, reports and presentations.
• Perform administrative tasks such as managing contact databases, filing and conducting research.
• Safeguard all company and personal information with utmost discretion.

Required profile

• Minimum 2 years of experience in a personal assistant or similar administrative role.
• Excellent organisational and time‑management abilities.
• Strong written and verbal communication skills; shorthand proficiency required.
• High level of discretion, professionalism and ability to work independently.
• Bachelor's degree preferred; flexibility to work beyond regular hours may be required.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook