Personal Assistant to Founder & CEO (Mumbai)

About the role

This full‑time position supports the Founder & CEO of ZAVI in both professional and personal matters. Based in Mumbai, the role involves managing a dynamic schedule, coordinating travel across multiple regions, and providing attentive childcare support during trips.

Key responsibilities

• Maintain and optimise the CEO’s daily calendar, meetings and cross‑time‑zone correspondence.
• Arrange and accompany the CEO on business travel to the GCC, Europe and other destinations, handling all logistics.
• Liaise with vendors, production partners and external collaborators to track deliverables and ensure timely execution.
• Assist with ZAVI production timelines, monitoring deadlines across internal teams.
• Capture high‑quality photos and videos for ZAVI’s social media and the Founder’s personal channels.
• Provide childcare support for the CEO’s young child during travel.
• Oversee household staff and manage home affairs on behalf of the CEO.
• Run personal errands and deliver lifestyle assistance as needed.

Required profile

• Based in Mumbai with a history of obtaining international visas.
• Comfortable travelling independently, with family, and on short notice.
• Warm, patient and genuinely good with young children.
• Highly organised, proactive and able to anticipate needs.
• Discreet, trustworthy and calm under pressure.
• Interest in fashion, sustainability or brand‑building.

Required skills

• Strong written and spoken English.
• Proficiency with digital tools for scheduling, communication and coordination.
• Good eye for social‑media content creation, including photography and videography.